1. INTRODUCTION
At Business First Partnership, Music First Partnership, Escapes by BFP & Events by BFP we collect, process and store Personal Data for a range of business purposes including when you use Our website or discuss business with Us about Business First providing travel, accommodation and other services to you, your business or your employees. We want you to be fully aware how and why we use the data we collect and this Policy tells you:
· how the Business First Partnership will use, guard and protect Personal Data it collects;
· your data protection rights; and
· how the law protects you.
This Policy applies to all data processing activities we undertake Business First and includes activities or systems related to both internal business operations, as well as external relations and third-party agreements. We only use Personal Data as permitted under Data Protection Legislation.
2. DEFINITIONS
In this Policy We use specific terms about data processing and this is how We define those terms:
Aggregated Data: means collections of statistical or demographic data that do not directly or indirectly reveal your identity. If we combine or connect Aggregated Data with Personal Data, we will treat the combined data as Personal Data and this Policy will apply to it.
Anonymous Data: means personal data where your identity has been removed and you cannot be identified from it. It may have been combined with Aggregated Data.
Customers: means people we do business with or for and it includes You and Your business.
Data Protection Legislation: means the UK Data Protection Act 2018.
Lawful Purpose: means a Purpose of Processing that is permitted under Data Protection Legislation to undertake normal operational activity of our business and provide service to Customers.
Legitimate Interest: means a Lawful Purpose or one where we are conducting and managing our business to enable Us to give You the best service/product and the best and most secure experience.
Personal Data: means any type of information that relates to an identifiable living person and includes:
· Contact details
· Billing or delivery address
· Address, Email & telephone details
· Transaction Information about payments received from you and services used or products bought
· Passport details
· Financial information
· Educational background
· Certifications & skills
· Nationality
· Job title
· Marketing preferences and survey responses
Sensitive Personal Data: means specific types of information that relate to an identifiable person which is processed with enhanced care and security due to its sensitive nature. It includes:
· Racial or ethnic origin
· Political opinion and trade union membership
· Religious or philosophical beliefs
· Loyalty scheme memberships
· Genetic data
· Biometric data
· Health-related information
Purpose of Processing/Retention: means use by Business First for one of the following reasons or a reason like it.
· Business administration and operations
· Completion of contracts
· Financial and administrative processing
· Marketing
· Regulatory compliance
· Human resources
· Payroll
· Business development
NOTE: A company does not have Personal Data, Sensitive Data and Data Protection Legislation does not apply to company information, only to the staff within in.
3. HOW IS YOUR PERSONAL DATA COLLECTED BY US?
We use different methods to collect Personal Data when You do business with us, make an enquiry, visit Our website, order products, subscribe to Our newsletters or social media, complete a survey or correspond with Us.
We consider and balance any potential impact on You (both positive and negative) and Your rights before We collect or process Your Personal Data. If the impact on You overrides Our interests, We do not use Your Personal Data unless We have Your consent, or if that processing is for a Lawful Purpose or is required or permitted to by law. You can obtain further information about how We assess our Legitimate Interests against any potential impact on You by emailing help@bfp.travel.
Also if You interact with Our website, We will automatically collect information about Your equipment, browsing actions and patterns using cookies and other similar technologies. We may also receive technical information about You from other websites and third parties such as Google or other search engines. Please see our cookie policy for more details.
4. HOW & WHEN WE USE YOUR PERSONAL DATA?
We will only use your personal data as permitted under Data Protection Legislation, for a Lawful Purpose or Legitimate Interest or under a specific consent given by You.
When we have collected Personal Data we may create Aggregated Data and/or Anonymised Data from it. We may process Personal Data on more than one lawful ground. The purpose we collect Personal Data for, the type of data we collect and the Lawful Purpose for processing is shown below.
